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Staff Internet and E-mail Usage Policy
The Library encourages the use of electronic mail to increase the efficiency and effectiveness of its Staff. Electronic mail (e-mail) can and does facilitate rapid communication between individuals and groups; reduces postage; printing and long distance telephone charges.
In addition, it opens new avenues for research and development, and enhances library services while promoting Staff development.
Responsible use of this service is expected, as well as, compliance with all applicable federal and state laws, while conducting library business with accepted standards of personal and professional courtesy. What follows is the policy governing its use.
The purpose of this policy is to ensure that:
Communication tools and equipment that facilitate the Library's electronic mail services, including individual accounts assigned for staff use, are Library property and as such are owned by the Library.
Use of the Library's electronic mail service is a privilege that may be restricted or terminated by the Library at will, without the prior consent of the user, when required by law, when there is reason to believe that violations of law or policy have occurred, or when there is a record of inactivity on the account.
Disclosure and Privacy
The Library does not routinely monitor or inspect e-mail, but retains the right to monitor all online communications to ensure that employees pursue only appropriate business purposes. Monitoring may include, but is not limited to, review of e-mail content and attachments, e-mail addresses, tracking Internet sites visited by each user, the frequency and time spent on the Internet by each user, blocking access to certain types of sites, and ensuring compliance with this Policy.
Both the nature of electronic mail and the public nature of the Library make electronic mail less private than users may anticipate. For example, e-mail intended for one person sometimes might be widely distributed because of the ease with which it can be forwarded to others by recipients. Protections used to secure the integrity of e-mail, such as system back-ups, may also compromise privacy. Users should be aware that the system administrator and computer operations staff may inadvertently, during the performance of their duties, see the content of e-mail messages. Except as instructed by the Director or required by law they are not permitted to do so intentionally or to disclose or use what they have seen. The library cannot protect users against such eventualities. Neither can the Library protect users from receiving e-mail they may find offensive.
The Library prohibits any employee using the East Orange Public Library Internet and/or e-mail resources for:
Employees learning of any misuse of the East Orange Public Library's Internet access or e-mail resources shall notify the Director.
Users who violate this policy may be subject to disciplinary action up to and including termination of employment. The Library also retains the right to report any illegal violations to the appropriate authorities.
Approved by the Board on 09/14/2000.